PARISH ADMINISTRATIVE ASSISTANT
The Parish Administrative Assistant coordinates and facilitates the day-to-day operations of the activities of the Parish. This position offers the flexibility and opportunity to make use of particular gifts and talents of the individual such as computer skills, programming, and scheduling of various ministries.
Essential Job Functions:
- Coordinates all assigned (clerical) aspects of the Parish Office.
- Coordinates, designs, and produces weekly Parish bulletin.
- Coordinate and schedules luncheons, special sacramental dinners, and other events as requested.
- Performs customer service functions by answering parishioners’ requests and questions through phone contacts, emails and office visits. Refers inquiries to the appropriate staff person.
- Assists Pastor as needed.
- Coordinates communications between parish & school offices.
- Responsible for coordinating sacristy and church readiness i.e. bulletin boards, communication tools, Welcome Desk, and ushers’ room. Maintains the needed resources and supplies for the Welcome Desk and communicates with Welcome Desk volunteers with the goal of maintaining a positive weekend experience.
- Coordinates volunteers for the parish office and the Welcome Desk. Identifies and trains additional office volunteers.
PARISH BOOKKEEPER
The Parish Bookkeeper is the primary support for the parish Business Administrator. Duties will include assistance in all parish and school financial matters.
Essential Job Functions:
- Reconcile Accounts Receivable and Payable
- Process Invoice Payments
- Experience with financial reports, budgeting and cash management
- Experience with QuickBooks and Excel
- Recording Offertory collections into Parish family accounts
- Reconcile school tuition payments to student accounts
- Assist with contract preparation
Compensation is commensurate with experience and ability. Benefits are according to Diocesan policy. Send cover letter, resume, references to John Bernard, Business Administrator – jbernard@iccols.org